Community Sport academies risk asessment

---

Important: If anyone shows symptoms of Covid-19 or has been in contact with someone displaying symptoms within the last two weeks, then they should stay at home until an NHS practitioner advises them that they no longer need to remain in isolation. The Government has provided information on what to do if a member of your household has symptoms and it is essentially that everyone follows this guidance. The information on the NHS test and trace and how it works can be found here.

GRASSROOTS CLUB SAFEGUARDING RISK ASSESSMENT (continued)

Area of risk

Is there an additional risk to children? 

Is there an additional risk to disabled1 or impairment-specific participants (children and adults)

Risk rating: red, amber, green (RAG)

Solution/mitigation (Consider what if…?)

Solution/mitigation RAG rating

Review post-activity and by whom

Parents briefed on activity and have given informed written consent to do activity

Yes, briefings will happen at the start of each activity

Possibly, it depends on the disability or impairment. Discuss with participants to assess this. Staff are trained in working with children/adults with disabilities

Green

Parents/carers to be advised of Covid-19 arrangements prior to consenting for their child to participate. Discuss with adult participants.

Green as staff are well trained and working in line with guidance.

Consent to be photographed/filmed 8.2 and 8.3

Yes, parent must sign consent form.

N/A

Green

Parents/carers to be advised of Covid-19 arrangements prior to consenting for their child to participate. Discuss with adult participants.

Consent for contact via social media and to have info on/be visible on social media 6.1 and 6.2

No, communication is through parents

N/A

Green

Communication is through adult only

Green as parents communication only

Data Privacy Policy/ Notices updated to cover data handling of attendees to aid NHS Test and Trace 

Consent is required

No additional risk

Green

Consent form to be kept on spreadsheet

Green

Clear procedures for referring safeguarding concerns and managing allegations against staff 2.1 & 2.2

There are clear procedures for reporting safeguarding concerns to the DSL who is qualified at safeguarding lead level and also club welfare officer.

Possibly, it depends on the disability or impairment. Discuss with participants to assess this. Staff are trained in working with

Green

Parents/carers to be advised of safeguarding procedures via our policy on the website

Green as staff are well trained and working in line with guidance.

Children and parents/ carers given DSO details & how to raise concerns 7.1

This is always available via our website and when a member signs up.

No additional risk

Green

Reminders to parents

Green

Staffing ratios: 

• Defined lead/support roles; • Supervision under-18 volunteers.

Yes, defined roles are on the FA Whole Game system and will be made available to members + included on our website

Yes – check individual understanding with staff during board meetings and coaches meetings.

Green

Following Government Covid-19 and FA guidance. Discuss risks and how being managed

Green

Guidance re staff conduct: 

• Signed Code of Conduct. 

• Clarity re: acceptable/ unacceptable practice. 5.2 (CWO); 10.12 (Respect Codes)

The staff are trained to follow the FA 'respect' programme and sign a code of conduct during contract signing

Possibly, it depends on the disability or impairment. Discuss with participants to assess this

Amber

Amber as not been done before. Implement in line with guidance, note impact and review.

Amber

Risk assessments done for anyone carrying out high risk roles/tasks

DBS checks complete

Possibly, it depends on the disability or impairment. Discuss with participants to assess this

Green

Green as working in line with guidance.

Green

Covid-19 protocols briefings shared and practised with committee/ volunteers

es Covid-19 protocols briefings shared and practised during briefing

Possibly, it depends on the disability or impairment. Discuss with participants to assess this

Amber

Amber as not been done before. Implement in line with guidance, note impact and review.

Amber

Covid-19 protocols briefings done with club members

Yes Covid-19 protocols briefings shared and practised during briefing

Possibly, it depends on the disability or impairment. Discuss with participants to assess this

Amber

Amber as not been done before. Implement in line with guidance, note impact and review.

Amber

Travel arrangements 

Yes, travel only with household members or your support bubble. Managing groups of parents.

Yes, travel only with household members. Avoid public transport if possible/or wear a face covering

Amber 

Ensure parents/carers and adults are aware of Government guidance re travel.

Green

Drop off/pick up arrangements e.g.: 

• Accessible parking;
• Signage; 

• Social distancing; 

• Managing parents

Parking available, signage will be up, cones to encourage social distancing and managing parents

No, accessible for all.

Green

Ensure parents/carers and adults are aware of Government guidance re travel.

Green

Changing/showers: 

• Closed – Covid-19; 

• Arrive already changed.

Access to toilets, e.g.: 

• Supervision; 

• Hand-washing and/or rub ‘washing’ facilities; • Paper towels and sealed bins or double bagged

Group size

Competitive training can take place for all participants, in an outdoor setting provided this takes place in groups of no more than 30 (including coaches). Ensure activities follow the latest guidance.

Possibly, it depends on the disability or impairment. Discuss with participants to assess this

Green

Booking system only

Green

Playing area, e.g.: 

• Clearly marked to support social distancing

Yes, support children to maintain social distancing

Yes, support adults to maintain social distancing.

Amber

*Cones to de-mark zones.

* Players own named, e.g.:

• Water bottle;

• Hand gel;

• Sun cream;

• Medication.

Green

Equipment, e.g.: 

• Cleaning. 

• Limit sharing. 

• Hand hygiene

Cleaning arrangements in place

Same risk associated

Green

Purchase of hand sanitizer, cleaning wipes.

Green

Managing injuries (see First Aid guidance notes)

First Aider on site at all times, parent to be in attendance should First Aider require assistance

Possibly, it depends on the disability or impairment. Discuss with participants to assess this

Amber

Amber as not been done before. Implement in line with guidance, note impact and review.

Amber

GRASSROOTS CLUB RISK ASSESSMENT (continued)

RISK ASSESSMENT COMPLETED BY: 

NAME: JONATHAN SILMAN

CLUB ROLE: Club Welfare Officer

SIGNATURE: J.Silman

DATE: 10/03/2025

Clubs are advised to undertake regular risk assessments of the clubs activities, ensuring that each one is named, signed and dated by those completing and approving it. Risk assessments are ‘living documents’ and should be updated and reviewed regularly and kept in active use to mitigate any new or changing risks. Clubs should undertake specific employee/volunteer risk assessments for anyone undertaking high-risk roles or tasks.

This guidance is for general information only and does not constitute legal advice, nor it is a replacement for such, nor does it replace any Government or PHE advice; nor does it provide any specific commentary or advice on health-related issues. Affected organisations should therefore ensure that they seek independent advice from medical practitioners, or healthcare providers, prior to implementing any re-opening plan, as required. Independent legal advice should be sought, as required and depending on your, or relevant circumstances. While efforts have been taken to ensure the accuracy of this information at the time of publication, the reader is reminded to check the Government website to obtain the most up-to-date information regarding social distancing and any other Government measures.